Commercial and Procurement information for suppliers
Our Commercial and Procurement department is responsible
for the purchase of a diverse range of goods, works and services
and ensures that our commercial and legal interests are
protected in business transactions.
We are committed to delivering:
- National Police Chiefs Council (NPCC) National
Procurement Strategy,
- recommendations contained in Sir Ronnie Flanagan’s Review of
Policing, and
- Department for Transport (DFT) Group Procurement Function
strategic plan
in order to achieve best value procurement and to strive to
achieve greater value for money through collaboration with other
Police Forces and Agencies including the Crown
Commercial Service. (CCS)
Procurement within BTP is undertaken in the following
ways:
- Purchases under framework agreements
- High value/high risk purchases
- Medium value/medium risk purchases
- Low value/low risk purchases
Purchases under framework agreements placed directly by or used
by BTP where existing arrangements e.g. NPCC and CCS, with one or
more suppliers.
Some of these framework agreements are managed/owned by
other organisations which BTP can utilise to ensure greater
value for money through collaboration. Refer to Tenders and Contracts for more
information.
For those framework agreements placed directly by BTP, BTP
standard terms and conditions apply e.g. Standard Terms and
Conditions for the Supply of Services or Supply of Goods and
Associated Services.
Framework agreements consist of pre-qualified suppliers with,
the services or products scope defined, prices stated and
agreed.
High value/high risk purchases over £50,000
require a robust internal documentation process which includes an
agreed procurement strategy and award recommendation, prior to
contract agreement. BTP standard terms and conditions apply or
alternative industry standards.
Medium value/medium risk purchases under
£50,000 require a specific Purchase Order (PO) and utilise
BTP PO terms and conditions. The BTP Procurement Policy requires
the PO number to be quoted on all supplier invoices. This is
outlined in
BTP Purchase Order Terms and Conditions. The
majority of BTP POs are sent electronically from the BTP
eProcurement system.
We require the PO number to be quoted on all invoices
submitted by suppliers.
For any out of hours or genuine emergency work, we will provide
a PO number the following working day.
Low value/low risk purchases under £250 are
made utilising a government procurement card (GPC).