Commercial and Procurement information for suppliers

Our Commercial and Procurement department is responsible for the purchase of a diverse range of goods, works and services and ensures that our commercial and legal interests are protected in business transactions.

We are committed to delivering:

  • National Police Chiefs Council (NPCC) National Procurement Strategy,
  • recommendations contained in Sir Ronnie Flanagan’s Review of Policing, and
  • Department for Transport (DFT) Group Procurement Function strategic plan 

in order to achieve best value procurement and to strive to achieve greater value for money through collaboration with other Police Forces and Agencies including the Crown Commercial Service. (CCS)

Procurement within BTP is undertaken in the following ways:

  • Purchases under framework agreements
  • High value / high risk purchases
  • Medium value / medium risk purchases
  • Low value / low risk purchases

Purchases under framework agreements placed directly by or used by BTP where existing arrangements e.g. NPCC and CCS, with one or more suppliers. 

Some of these framework agreements are managed/owned by other organisations which BTP can utilise to ensure greater value for money through collaboration. Refer to Tenders and Contracts for more information.

For those framework agreements placed directly by BTP, BTP standard terms and conditions apply e.g. Standard Terms and Conditions for the Supply of Services or Supply of Goods and Associated Services.

Framework agreements consist of pre-qualified suppliers with, the services or products scope defined, prices stated and agreed.

High value / high risk purchases over £50,000 require a robust internal documentation process which includes an agreed procurement strategy and award recommendation, prior to contract agreement. BTP standard terms and conditions apply or alternative industry standards.

Medium value / medium risk purchases under £50,000 require a specific Purchase Order and utilise BTP Purchase Order terms and conditions. The BTP Procurement Policy requires the purchase order (PO) number to be quoted on all supplier invoices. This is outlined in BTP Purchase Order Terms and Conditions.  The majority of BTP Purchase Orders are sent electronically from the BTP eProcurement system.

We require the purchase order (PO) number to be quoted on all invoices submitted by suppliers.

For any out of hours or genuine emergency work, we will provide a purchase order number the following working day.

Low value / low risk purchases under £250 are made utilising a government procurement card.(GPC)