1. Where do we advertise
2. We are only a small
organisation so do we need to take part in tender
3. If we missed a relevant tender,
can we still work with BTP?
4. How do we get paid or what do
we do if we are having trouble receiving payments?
5. What is
6. What other efficient
procurement initiatives does BTP currently use or intend to
7. How does BTP ensure its
suppliers comply with their diversity policy?
8. How does the Freedom of
Information Act affect business with BTP?
1. Where do we advertise tenders?
For tenders above the EU threshold value, we advertise in the
Office Journal of the European Union via electronic contract notice
on the MyTenders website.
2. We are only a small organisation so do we need to
take part in tender exercises?
Any organisation wishing to become a supplier to us (for
goods or services relating to any advertised contract), regardless
of size, must take part in the competitive tender process.
3. If we missed a relevant tender, can we still work
Once the contract has been awarded we have an obligation to
utilise it. You may register your interest in supplying the Force
when the contract is re-tendered.
4. How do we get paid or what do we do if we are having
trouble receiving payments?
We aim to pay all sums, in accordance with contract terms
which are normally within thirty days from receipt of valid
invoice. We have implemented a policy requiring the purchase
order (PO) number to be quoted on all invoices submitted by
Suppliers having trouble receiving payment should make contact
with the person who instigated the work and/or the appropriate BTP
Area Finance Department.
For POs received from FHQ, contact
the FHQ Transaction Team within the Finance Department.
Refer to Accounts Payable within BTP Contact
5. What is eProcurement?
The term eProcurement covers a vast range of activities designed
to make the whole procurement process from tendering activity
through ordering to receipt of goods/services and payment of
invoices much more efficient than traditional paper based
systems. We currently uses an eProcurement system for the
management of POs.
6. What other efficient procurement initiatives does BTP
currently use or intend to use?
In addition to BTP tendered and agreed contracts, we also
use other framework agreements and initiatives from other
sources where appropriate. These can be from:
- The Crown
Commercial Service (CCS) has a public sector
national procurement portal. The portal contains information of
over 500,000 products and services through 600 suppliers in
adopting Centralised Procurement as an Efficiency and Reform Group
(ERG) led initiative.
- The National Police
Chiefs’ Council (NPCC)
- Department for Transport Group Procurement Function strategic
Procurement Database website is a collaborative incentive
between Police Forces and Fire and Rescue Services. The site
provides a central point of reference where contracts exist and are
displayed for the participating Authorities.
- Regional purchasing organisations, ESPO, YPO, NEPO, Pro5
BTP uses the Government Procurement Card scheme for appropriate
7. How does BTP ensure its suppliers comply with their
Each competitive tender submission is evaluated to take all of
the relevant issues into account. We take the issue of equality and
diversity very seriously and includes compliance with the Race
Relations (Amendment) Act 2000, Employment Equality: Religion or
Belief and Sexual Orientation Regulations 2003, Employment Equality
Regulations (Age) Act 2006, the Sex Discrimination Act 1986, the
Disability Discrimination Act 2005 and the Equal Pay Act 1970, as
amended 1983, as part of its standard Terms and Conditions.
8. How does the Freedom of Information Act affect
business with BTP?
The Freedom of Information Act 2000 became statute on 01 January
2005. This gives people the general right of access to information
held by or on behalf of public authorities in England, Wales and
Northern Ireland, thereby promoting a culture of openness and
accountability across the public sector. Potential suppliers must
be aware that information that they provide to us as part of a
tender submission may be made available to the public (this
potentially includes their competitors). Certain types of
information can be excluded from publication under the terms of the
Act. Should a tenderer believe exemptions apply to any information
provided at the time of Tender it should be identified as part of
the Tender process.